County Clerk

Beginning January 25th, 2023, all notaries, including those notaries that only provide traditional in person services, are required to keep a journal of all notarial acts performed which includes the type of identification provided, for 10 years. Additionally, electronic notaries must maintain a journal of all notarial acts as well as an audio & video record of all electronic notarial acts performed.  Please see the County Clerk's Notary Public webpage for more information.


APPOINTMENTS ARE REQUIRED FOR PISTOL PERMIT AND PASSPORT TRANSACTIONS.  PLEASE CALL (315) 536-5120 TO SCHEDULE AN APPOINTMENT.


Effective February 16, 2021 Yates County Supreme Court Cases will be required to be commenced on the New York State Courts E-filing System, NYSCEF, for all case types except the exempt types listed below when filed by an attorney for a represented party.  Unrepresented parties may continue to file paper cases or elect to use the e-filing system.  Please feel free to contact our office with any questions regarding using the NYSCEF system.    

 Case Types Exempt from E-Filing     (paper or electronic filings are acceptable)

  • CPLR Article 70 proceedings
  • CPLR Article 78 proceedings
  • Election Law proceedings 
  • Matrimonial matters (Unrepresented Parties)
  • Mental Hygiene Law matters 


Veterans Discharge Papers.2


Mission Statement

The mission of the County Clerk’s Office is to record, file and preserve a variety of records and to process and issue a variety of documents. The County Clerk serves as Clerk of the State Supreme and County Courts and is responsible for filing and maintaining court files. The County Clerk also administers Oaths of Office. Oaths of office are filed in the Clerk’s office.  A directory of county, town and village officials, with their contact information, is maintained by the office. 

The County Clerk's Office Staff hopes that this website provides helpful information to assist you in filing and recording your documents.